Tips For Email Management
It doesn’t matter if you are the owner of a small business, a blogger, or a sales consultant as you experience growth in your business you will become overwhelmed with emails, on a daily basis. As a matter of fact, an overload of email seems to be a common problem among business owners.
Here are some email management techniques for managing your inbox, saving time, and overcoming email overload.
Make A Schedule For Reading Email
If your email is opened the entire day, you will be distracted each time you get an email. Allowing your email to distract you for the entire day can waste a lot of time. In addition, it begins to control the way your work.
Make a schedule whereby you respond to emails during an allotted time period. When the time is over, close your inbox. To keep your valuable clients informed, make them aware of your times for responding to emails. You can accomplish this by using an auto-responder. This email management technique will keep you focused on your work and less distracted.
Organize Your Email
A reason the inboxes become overrun with emails is because the right organizational structure is not in place. You can create a number of folders to track your messages. You can begin with an archive folder, hold folder, and a follow up folder. Creating these 3 folders will assist you in clearing out the inbox and managing your emails more efficiently. You should create a number of different folders to suit your individual needs.
Two Minute Email Management Rule
If an email will take less than two minutes to answer, then you should answer it quickly and remove it from your inbox. If it will take longer than 2 minutes to respond to it, move it to the folder you have designated for follow-up. Just make sure you follow-up.
Unsubscribe From Unwanted Lists
You may spend a significant amount of time deleting emails from subscription lists that you are no longer interested in, or you may have been signed up to them automatically. You should take a few minutes to unsubscribe for all the lists you are no longer interested in. The majority of companies that have lists make this relatively easy to do. If you have some subscriptions you are still interested in, you can create a filter so the email is placed in an appropriate folder so that you can read it later.
Brief Emails
Don’t concern yourself with creating the perfect response. Keep your emails very concise. When you respond, try to create a subject line that is descriptive and will help the person receiving your email to understand what it pertains to.
Create Templates
Regardless of the type of business that you are in, it is likely that you will be asked the same questions repeatedly. Therefore, you can create a template with various responses in it that can be quickly copied and then pasted into an email’s body. By taking a little bit of time to do set this up, you will be able to save yourself a lot of time in the future.
Here are some email management techniques for managing your inbox, saving time, and overcoming email overload.
Make A Schedule For Reading Email
If your email is opened the entire day, you will be distracted each time you get an email. Allowing your email to distract you for the entire day can waste a lot of time. In addition, it begins to control the way your work.
Make a schedule whereby you respond to emails during an allotted time period. When the time is over, close your inbox. To keep your valuable clients informed, make them aware of your times for responding to emails. You can accomplish this by using an auto-responder. This email management technique will keep you focused on your work and less distracted.
Organize Your Email
A reason the inboxes become overrun with emails is because the right organizational structure is not in place. You can create a number of folders to track your messages. You can begin with an archive folder, hold folder, and a follow up folder. Creating these 3 folders will assist you in clearing out the inbox and managing your emails more efficiently. You should create a number of different folders to suit your individual needs.
Two Minute Email Management Rule
If an email will take less than two minutes to answer, then you should answer it quickly and remove it from your inbox. If it will take longer than 2 minutes to respond to it, move it to the folder you have designated for follow-up. Just make sure you follow-up.
Unsubscribe From Unwanted Lists
You may spend a significant amount of time deleting emails from subscription lists that you are no longer interested in, or you may have been signed up to them automatically. You should take a few minutes to unsubscribe for all the lists you are no longer interested in. The majority of companies that have lists make this relatively easy to do. If you have some subscriptions you are still interested in, you can create a filter so the email is placed in an appropriate folder so that you can read it later.
Brief Emails
Don’t concern yourself with creating the perfect response. Keep your emails very concise. When you respond, try to create a subject line that is descriptive and will help the person receiving your email to understand what it pertains to.
Create Templates
Regardless of the type of business that you are in, it is likely that you will be asked the same questions repeatedly. Therefore, you can create a template with various responses in it that can be quickly copied and then pasted into an email’s body. By taking a little bit of time to do set this up, you will be able to save yourself a lot of time in the future.